Printers are increasingly becoming a must-have item, for every office environment. They are devices that allow you to transfer material from your computer to paper, quite literally from soft copies to hard-copies. Considering the fact that there are many occasions where the organization will need some information to be in the hard copy form, this makes the printer an indispensable item.
When choosing a printer for your office, you ought to consider several factors. The first one is the type of printer that will meet your needs. There are 4 basic types of printers; the dot matrix printer, line printer, inkjet printer and laser printer. These printers carry out their functions differently and you need to understand how they function so that you can know the best pick for your office.
1. The dot matrix printer as the name suggests, transfers the characters to paper in a series of dots. The printer head has a couple of sharp pins, which transfer dots of ink onto the paper. This type of printer is quite cheap, but it produces terrible noises while working, it not the best idea for an office which requires a quiet, serene environment!
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2. The line printer works in a similar way to the dot matrix printer but it is much faster as it produces whole lines of text as opposed to one character at a time. The quality is however quite low.
3. Inkjet printers work by spreading tiny jets of ink onto the paper to produce high quality print material.
4. The laser printer on the other hand uses laser light to produce very high quality printed text. The type of printer you choose will largely affect the output you get so choose wisely.
Another consideration you need to make is technological advancements. The technology behind printers has undergone serious evolution in the recent past. You are not, for instance, limited to printers that require manual, wired connections to the computers in the office. With wireless technology, you can print easily from wherever you are within the office.
Some modern printers even come with the option to connect them to the internet, meaning you can print remotely from thousands of miles away. Another aspect of technology you can consider is whether the printer will require you to turn the pages over manually so that it can print on both ends or it can do so automatically.
Once you have determined by comparing your office requirements with the exact type of printer functionality that you want for your office, then you are free to go online to do your brand name research. Many companies sell printers, but you want the very best. The simplest way to make sure that you are purchasing from the best company is by doing an online search.
Some of the key things you should look out for in this search are the customer reviews of the printers. A given printer might appear quite attractive to you having all the qualities you require, but it is only someone who has used the product who would be in a good position to tell you which problems the printer might have.
Some of the common printer issues include paper jams, which are incidences of the paper getting stuck while printing is going on. This usually results in ink smudges and leaks. You want to avoid such problems. A good quality printer should produce a neat and highly legible output.
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